7 Tips For Moving to a New Office Space
Whether you’ve outgrown your current place or are looking to downgrade, moving offices involves lots of planning. When you need a new and improved office space, it’s important to have a plan. You’ll need to consider all the details both big and small to ensure a smooth move.
Although preparing for a move can seem overwhelming at first, when you know all the right steps to take, it becomes a lot less stressful for everyone involved. Not sure where to even begin? No problem!
In the guide below, there are several tips for moving into a new office. Continue reading below to learn everything you need to know.
1. Plan Sooner Than Later
Once you’ve confirmed you’ll be moving, it’s time to start planning. You want to plan sooner than later because it’ll help reduce stress and give you the most time possible to sort everything out. Start figuring out all those small details, including who’ll be doing what, on which day, and how.
Consider your moving budget and what the blueprints for the new office look like. An office-moving plan that’s thought out several months before the move is the best way to ensure a stress-free and organized move.
2. Only Take What You Want/Need
This next tip is true for any type of move. You only want to take what you need with you. What this means is don’t simply pack up everything and move it to the new location.
Anything that’s broken, not needed any longer, or already has a newer replacement should either be sold, donated, or trashed. It’s a good idea to go through everything in the office months before the move date. Create separate piles for all the different items depending on if you’re taking them or not.
If you have a lot of items you need to throw away, then hiring a waste disposal service is a great option. These professionals will come to your old office space and haul off any items you no longer need. Once these items are disposed of, you’ll have fewer items to pack and move.
It’s a great way to start getting organized!
3. Order New Office Equipment in Advance
As you go through the different office items and start donating or trashing items, it’s important to order their replacements. Know what you’re not bringing with you and what will need a replacement. Order new office equipment in advance so it’ll be ready to go when you’re ready to start working out of the new space.
When you order the new equipment, make sure to give them the address of the new location so they can deliver the items there, making it more convenient for you.
4. Communicate With Employees
You want to keep full communication with your employees regarding the move. They should know when the exact move date is in advanced so they can also prepare. Give all employees the location of the new office so they can make their own plans for commuting back and forth to a new place.
They also need time to pack up their own desk and personal items. When you have each employee clear out and pack up their own desk, it saves you time. This also gives them the chance to get rid of anything they no longer want or need.
It’s a great idea to include them in the planning process for the move too. Ask them to come up with a moving checklist and work as a team.
5. Contact Utilities and Post Office
Don’t forget to contact all your utility providers and the post office. You need to contact your utility providers to have the services switched over to the new location. This is something you can do in advance as well.
Give them the move date so they know when you’ll need electricity, running water, and internet and phone service at the new location. The last thing you want to do is move everything into the new place without lights or air conditioning. Be sure to contact the post office as well to put in a change of address.
All important documents and bills should be redirected to the new address.
6. Communicate Externally
You’ll need to communicate externally too. This means contacting your vendors, partners, suppliers, and other associates. They’ll all need to know about the move as well.
If this move is going to affect any of these associates, then you’ll need to communicate this with them and be honest. Give them the details of the new office and come up with solutions if you believe current projects will be affected by the move.
7. Create a Team and Checklist
When the entire office comes together, the move becomes simplified. Have the office work as a team to come up with a moving checklist and plan. It’s not something you have to do alone.
In fact, you might be surprised by the value your employees bring to the planning process. Designate each individual to a certain task to improve productivity.
The Time to Move Into a New Office Space Is Now
If it’s time to move into a new office space then it’s time to contact professional movers. Trying to pack, load, and transport your entire office on your own can become an overwhelming and quite difficult task. Let professional movers handle all of the hard work for you while you focus on other aspects of the move.
At Van Man, we can work around your schedule and move your office in stages if needed. We can load the items you want to keep and dispose of the items you no longer need all at the same time! We can also dismantle and reassemble any large furniture pieces.
Request a callback today and receive a quote to get started!